Time Management Tips for Lean.

Time Management - Plan, Prioritize, And Organize Your Time More Efficiently

Time Management - Plan, Prioritize, And Organize Your Time More Efficiently

Too Many Time Wasters at Work Mean Shorter Hours Needed

Do you work for a company who has tasks that could actually be completed in five hours rather than eight?  Now I know some won't admit too much of anything, because hours equate dollars and no one wants to give up money.  But the truth of the matter is many companies spend far too much money keeping employees at the workplace for eight plus hours. Some tasks simply can be done in less than eight hours.

 

If you are a boss, rather than cut jobs out altogether, consider part-time hours.  Observe your staff a little more closely.  How much time is being allotted to do routine things?  Is it especially important to have time set aside to check several ways to communicate ie.) email, text, voice mail etc. when maybe all you need is one?  What about fax machine and copier tasks, do these duties have to be done daily?  How about break times ie. ) for smoking and personal conversation at cubicles, over the phone, and the water coolers, how often and for how long is this going on?  Are birthdays, baby showers, weddings, and other holidays necessary to celebrate at work?  How long are lunches? There are also those workers who take much time seeking parking and walking to work, can this time be streamlined?

 

 Make a list of the time wasters and note the approximate time employees are taking up time doing things like:  eating at their desks, opening emails, surfing on the Internet, and other things.  You know that too much comfort can take away from valuable tasks being done such as: calling clients back, running company errands, filing paperwork, typing documentation etc.  Sometimes laying off people is not the solution, but cutting back hours is.

 

Once you factor in all the time that is being directed to these activities, you will find that much time during the workdays are being wasted.  Consider having a meeting with your leaders sharing your findings and then proceed to make necessary arrangements.  Do include the cost savings to the company.

 

Here are some workplace time wasters you may not have thought about:

• Slow computers and other office equipment that could generate faster output.
• Making adjustments to an electronic device from an ipod to a watch.
• Eating snacks every 30 minutes.
• Standing in long lunch lines.
• Answering phone calls and email from fellow co-workers.
• Walking to a bathroom on the other side of the building.
• Walking to the snack machine on the other side of the building.
• Filing, faxing, or typing information  that really don't need to be handled in one or all of these ways.

Can you think of some more?

 

 

 Nicholl McGuire is the author of a variety of books and journals including: My Business Plan on Blurb.com

You Waste A Lot Of Time At Work

Does your workplace have far too many places to get messages from bosses, supervisors, and employees?  Is there any way to streamline everything in one place; rather than checking here there and everywhere? Yes.  Learn more here:

You Waste A Lot Of Time At Work

Time Management Tips For Women - Grab These 8 Time Management Tips Today

Do you ever feel as though you couldn't possible cram one more thing into your day? With a woman's busy workload the thought of just grocery shopping can send you over the edge. Learn some time management skills and quell those out of control urges. You don't have to feel short on time and stressed out any more.

Stress can sometimes make you feel so overwhelmed you want to run screaming through the streets. You start to get that queasy feeling in the pit of your stomach. Your head begins to pound and you just know you're going to be sick. Road rage begins to take over when you feel like ramming your car into the rear end of the truck that just cut you off.

It's time to take a deep breath and regroup. It's time to learn some time management skills to help keep those uncontrollable feelings of doom and anger in check. These tried and true time management tips for women could be your saving grace.

Here are 8 Time Management Tips to follow right now:

1. Make yourself a list of everything you want to accomplish that day. Making a list will help put things in real-time and enable you to see if your schedule is realistic.

2. Prioritize your list. Do the important tasks first or when you have the most energy in your day.

3. Break down the tasks even further into bite-sized chunks. Doing things this way, you schedule doesn't seem quite so daunting.

4. Piggyback smaller trips and tasks for the day. Make all your phone calls at one time. Map out your route and plan your trips to the grocery store, shopping mall, kid's activities and so on, so it takes the least amount of time to complete.

5. If at all possible, handle paperwork only once. Don't waste your time opening junk mail. Throw it away immediately and unopened. You'd be amazed at the time you waste just peeking inside.

6. Try to avoid impromptu visits. If someone stops by or calls and you have a full load that day, arrange another time for your visit or phone call. I'm sure if you explained things they'd understand and commiserate with you.

7. Try to be prepared for potential stressful situations. Rehearse what you might say or do should the need arise. Make sure you have all your necessary resources at your fingertips.

8. Know when to ask for help. You'll know when you simply have too many priorities. Enlist assistance from your co-workers, kids and sweetheart and complete your tasks.

In my estimation the most difficult of these tips is number 8 - enlisting help. We all think we're superwoman and can do it all. Truth be told, you probably can do it all and probably a whole lot better than others; however, you'll only be able to do this for so long until your body says "no more". The object is to complete all your tasks in a timely manner and maintain your health and sanity in the process. Then your free time is your own.

At http://stressreliefforwomen.info Charlotte Winslow learned how to stop the physical and mental clutter in her life. There's no longer a reason for you to be short on time and stressed out. Try some time management tips today.