Showing posts with label conversation. Show all posts
Showing posts with label conversation. Show all posts

Tuesday

Dealing with Workplace Stress

One of the hardest forms of stress to avoid is workplace stress. After all, you need to go to work and there are plenty of things to worry about once you get there. However, that does not mean that workplace stress is unavoidable. Just like other kinds of stress, there are ways to manage workplace stress and there are ways to avoid it. Maybe you cannot avoid it entirely, but that is no reason not to try.

Workplace stress usually takes the form of everything needing to get done right now. You know the situation, there are a dozen things on your plate and they all need attention, but there are only so many hours in the day and you cannot attend to everything all at once. On top of that, the boss is breathing down your neck, asking you where the report/plan/program is and he also has a pile of other tasks for you once you finish that. It is a never-ending cycle, but it can be managed.

The first thing you need to do to avoid workplace stress is to focus on one task at a time. Do not try to multi-task, as it jars your system. Switching gears between projects does make demands on your brain and it takes a moment to change your thoughts from one place to another. Instead, if you focus on one project, you can keep your thoughts and energy in one place, preventing you from having to shift gears too often.

However, the big problem with trying to keep your focus is your coworkers. They will always be asking you for a quick minute or they will want you to answer their question, or they will want you to come over and help them on something. Try to deflect these as much as possible, as these can distract your focus. Thus, you must learn to say, "no." This is a highly effective word, though you may want to change it to, "No, not right now," or, "As soon as I am done with this." These little phrases can at least buy you some time to finish what you are doing, then switch comfortably to the needs of your coworkers.

There is another cause of workplace stress that can also cause you all manner of difficulty and that is when your concentration runs out. Oftentimes, you may find yourself focusing on the same page or the same computer screen for minutes at a time and you still have no idea what it is supposed to mean. This is not good, as it means that you are not being effective, your brain has shut down and the deadline is looming over you and you just need to get through this. Your best plan at this point is to walk away from your desk. Get up, get a cup of coffee (but not too often, as caffeine can heighten stress), go to the bathroom, anything. Walk the corridors for a minute or two and clear the cobwebs. This is highly effective both for ensuring that you are getting work done and for keeping workplace stress to a minimum.

Another way to prevent workplace stress is to learn some desk exercises. These can be simply squeezing a stress ball, or performing a few stretches while you are at your desk. By working your muscles at your desk, you can improve your circulation and help your keep alert and aware at work. Obviously, you are not going to get a full body workout while you are pecking at a keyboard, but it can help you at least keep your mind focused.

Finally, while you are at work you should examine your environment to see if it is right for you. How is the noise level? Is your desk set up properly? Are you comfortable? Is everything set up so that it is ergonomically correct? Your body needs to be comfortable if you want to work without distraction and distractions can lead to workplace stress. Thus, your work area needs to be set up for you. Take care of the little things around you and you will be able to work confidently and work well.

Workplace stress is, in many ways, part of working. However, by managing workplace stress properly, you can at least keep it to a minimum. And by doing that, work will be much more pleasant and you will be much more productive. So take care of yourself and the area around you and workplace stress will not control your day.


Author: Trevor Dumbleton

Saturday

What Workers Need to Keep In Mind While On the Job

While it’s easy to realise that hard work, motivation and enthusiasm may help get you ahead in the workplace, it’s often harder to identify the many ‘workplace no-nos’ that could severely hinder career progression. Read on to find out about some of the more common things not to do at work!

We all know that positive workplace behaviours and attributes like hard work, motivation, enthusiasm, and a willingness to contribute to company development above and beyond your responsibilities can lead to positive career outcomes such as a promotion or pay rise. But what many of us don’t seem to understand is that there are a host of office no-nos that can have just as big an impact on our careers – but in a negative way!

Inappropriate behaviour in the workplace can lead to stunted career progression; it can stop you getting that all-important pay rise or that much-anticipated promotion! Below is a list of some of the top potentially career-damaging workplace no-nos to avoid:

Don’t use profane or offensive language — bad language in the workplace is not only potentially offensive to those around you, it may also make you appear unprofessional, immature and downright rude.

Don’t steal — as minor as it might seem to occasionally lighten the office stationary supply of the odd pen or two, stealing from your workplace (stealing anything at all) is one of the quickest ways to get yourself fired and should never be risked, no matter how small the item.

Don’t talk negatively about your employer, managers or co-workers — if you have a gripe about your company or somebody in it, take it through the appropriate channels; talk to your manager or human resources department, and if you don’t want to act on it then keep it to yourself. It’s a good idea to avoid venting to co-workers via email also – there’s always the risk you’ll unwittingly commit the ultimate faux pas and send the email to the wrong recipient!

Don’t gossip or spread rumours — while it is often tempting to share juicy snippets about co-workers, gossiping can be one of the quickest ways to ruin relationships and create a tense and awkward workplace atmosphere.

Don’t make sexually suggestive, racist, or inappropriate comments or jokes — inappropriate jokes or comments are not only potentially offensive, they will certainly not impress management, and could quickly get you labeled as immature and unprofessional.

Don’t be seen to be wasting company time — while pretty much every worker is guilty of sending the odd personal email or perhaps having a sneaky browse of the internet from time to time, it should be remembered that many companies monitor internet and email use, and will catch out time-wasting employees. Keep personal emails (and phone calls) to a minimum and try to limit personal use of the internet to your lunchbreak.

Don’t get drunk at office parties — as tempting as it might be to let your hair down and partake in a few drinks – especially when it’s paid for by the company – it can be one of the quickest ways to lose face with senior management. While it’s fine to have one or two drinks, workers who have one too many quickly lose the respect of their colleagues and could end up a laughing stock. Wherever possible, try to maintain a distinct line between your social and professional life.

Don’t send angry emails — if something or someone at work has upset you give yourself time to reflect and calm down before responding with an email. You’ll probably end up writing something you wish you hadn’t if you respond to a situation when you are angry or upset. A better approach might be to step out of the office for a minute or two and call a loved one and talk your problem out with them first. Then, if you’re still upset, you can hopefully construct a more considered email or talk calmly face-to-face with a manager.

Don’t dress inappropriately — whether or not we admit it, we’re all guilty of judging people on their appearance. People who look well groomed and who dress professionally will be taken more seriously, and potentially deemed more competent, than those who don’t. Avoid ill-fitting clothes – particularly clothes that are too small, too tight, or too revealing.

Never fall asleep on the job — not only could this be seriously dangerous (depending on your line of work) it also reflects very badly on your work ethic, making you appear lazy or unprofessional. If you find yourself struggling to stay awake grab yourself a strong coffee, do some stretches or have a quick walk around the office.

Clean up your act — try to keep your desk and work space tidy and clean; a cluttered, dirty desk can make you appear unprofessional or unproductive. Don’t allow mugs and plates, papers or books to build up. And definitely get rid of yesterday’s half eaten spag bog!

About the Author
Lucy Ayers is the Editorial Content Coordinator for GradCareers. The GradCareers website helps graduates and final-year university students find the right career and graduate program for them. For more information, please visit http://www.gradcareers.com.au

Safety in the Retail Workplace

The retail environment may appear to be a relatively safe workplace (save the disgruntled shopper or two), and unlike a construction site or workplace that develops chemicals, a retail store doesn't seem to pose any obvious threats. However, retail workers face everyday hazards, from trip-and-fall risks to back injuries resulting from lifting heavy boxes.

With retailers typically setting aside $10-30,000 for each lost time injury, the unforeseen retail injuries can quickly add up. Employees who don't follow safety guidelines can wield a huge impact on a company's bottom line. Following are general guidelines that every retail owner and employee needs to protect themselves from the potential injury pitfalls of retail:

Safety in a Retail Store

1. Stack cartons so that they're not piled at the end of aisles where people could trip over them.
2. Clean all floors, aisles and stairs and keep them free of debris, trash, spills or fallen merchandise.
3. Make sure that all floor mats and carpets lie flat, free from ripples or curled edges, and are slide resistant.
4. All exit paths should be free of obstruction.
5. Stack merchandise in a stable manner and that's easy to reach.
6. Remove protruding objects from displays, counters, tables and floor stacks.
7. Maintain at least 30 inches of clearance around sources of ignition such as heaters, boilers, and electrical panels.

Tips for Proper Lifting

1. Size up the load. If it looks too heavy, use lifting equipment or ask for help.

2. Before lifting and carrying an object, check to make sure your route is free of obstruction, water, and other trip-and-fall hazards.

3. As you lift, place your feet close to the object, bend your knees and get a firm hold on the box. Lift primarily using your leg muscles.

4. Keeping the load close to your body without twisting or turning, lift straight up.

5. Turn your body by changing foot position as you start walking, rather than twisting.

6. Set the load down slowly, bending at the knees. Do not let go of the load until you've lowered it securely to the floor.

7. Transport carts and wheel racks by pushing - not pulling.

Receiving Dock Safety

1. Keep the dock area clear of displays or other debris.

2. Clean any spills or wet areas immediately.

3. Check all pallet jacks before use.

4. Don't hoist yourself up or jump from the dock to ground level. Use the stairs to fo from ground level to the dock, or vice versa.

5. Never ride a pallet jack or forklift.

To avoid injury or damage to inventory, retailers should also use caution when opening shipping and receiving freight. Perhaps one of the most often overlooked precautions is in the use of a utility knife. Retailers are constantly receiving shipments and orders that require careful opening to prevent injury as well as damage to the product. Use the following guidelines to safely open a carton with a box cutter:

1. Always keep a box cutter with a sharp blade handy when working with freight and opening boxes.

2. Set the carton on a flat, steady surface.

3. Position the carton at an angle to your body so that the cutter will not be moving directly towards you.

4. Place one hand on the box and use the other hand to firmly hold the box cutter.

5. Make a smooth cut, and then turn the carton a quarter revolution. Make another smooth cut, and turn the carton again.

6. Cut as close to the top of the box as possible.

7. Check the condition of the box cutter's blade. Dull blades require more pressure and increase the risk of injuries.

To work well, a safety knife needs to be mistake-proof. In other words, its safety features must be so deeply built-in that a new, untrained employee can't accidentally override them.

About the Author
Safecutters Inc., provides an online store of utility knife box cutters for opening shipping boxes and shipping packages, as well as safety knives to open moving boxes and packages. For more information about Klever Kutter and other Safecutters products contact us!

Friday

Do You Want To Change Your Career? Don't Do It Alone

During the journey from a job that you hate to finding the work that you love, you will need lots of guidance, support, motivation and encouragement.

Most of us fail to create our dream life because of trying to do it alone. Interruptions, setbacks, and fears are part of every journey and they are inevitable. Without getting help, most of us lack focus, commitment, and accountability. Even if you were very disciplined and motivated, it would take much longer to reach your goal without someone who believes in you, who will praise your achievements, take you out of your comfort zone and keep you on track.

Here are some tips to help you get the support you will need during your journey:

1. Create (or join) an online group of like-minded people who are interested in personal development and/or career change. Online groups enable each member to keep focused in a supportive environment. You can create your own group or join an existing one on Yahoo or Google:

• http://groups.yahoo.com
• http://groups.google.com

2. Create a team of people who want to leave their jobs to discover their purpose and find the work they were born to do. Get together regularly to give each other inspiration and support. The number of people you would like to invite to your meetings is totally up to you but three people are enough to start with. Meet weekly to motivate each other and exchange help and ideas. Take turns to talk about your dreams and allow others to help you in your goals.

Here is how the team works :

• The first member (let’s call her Julia) begins by describing her dream. Other members help Julia to create a specific goal with a target date.

• Julia then states the obstacles that are preventing her from realizing her dream. Other members help her to overcome these obstacles by suggestions, contacts, materials and ideas.

• Then Julia tells the group what actions she will take until the next meeting. The others brainstorm options and help Julia create an action plan.

This is the format of the inital get-together. At the next meeting, Julia tells the others what she has achieved since the last meeting and sets another action plan with the help of the other members.

Each member’s time is limited to 30 minutes (or less if it is a larger team).

It is crucial to make these meetings a priority in your life. You need to be 100% committed.

If you would like to find out more about how to create small groups in which members dedicate their efforts to help each other achieve their goals, I recommend Barbara Sher’s “success teams website” which will give you plenty of ideas :

http://www.shersuccessteams.com
http://www.shersuccessteams.com/iparties.htm

3. Enlist the services of a career coach. A good career coach will help to remove barriers that you have placed in your path, inspire you to take action and provide you with resources and tools to help you discover and follow your dreams of working at what you love.

Here are some suggestions to help you choose a great coach:

• Begin searching online for a career coach or ask for word-of-mouth referral from someone you know.

• Ensure that the coach has got a qualification from a reputable training organization.

• Ask for a free consultation to check out the rapport between you and the potential coach. Does the coach listen to you? Do you feel they clearly understand what you want to achieve through coaching?

• Find out whether their previous clients have had a result.

• Ask for their rates and make sure you understand exactly what services will be received for your investment in coaching.

As Barbara Sher says, “Isolation is the dream killer”. If you've been trying to go after your dreams alone and haven't been able to move forward, it's because you haven't had the support and structure you need. Make sure to take action in a supportive environment where you can get all the help and the encouragement you will need along your journey.

About the Author
Ebru Ulufer is a Career Coach with 16 years of corporate career experience. She helps people who are unfulfilled with their jobs to find their life purpose and earn a living doing the work they love. For more information, visit Career Transition Coaching

How To Keep Fit In The Workplace

You can participate in exercises at work to help yourself. Some exercises you can do while working are: Ankle rotation, back stretches, and tightening and relaxing the abdominal muscles.

1. A foundation for fitnessYou can contribute to your fitness by using a healthy diet and exercise plan. You do not have to start a fad, crash diet or spend hours daily at the gym. To stay fit, cut fatty foods and high sugar foods from your diet, snack on greens and fruits and take long walks every few days. Many people can maintain a healthy body by eating salad for lunch and taking a refreshing jog every other day.

2. Prevent Obesity

Anybody can become obese by for example neglecting themselves. Financial concerns usually takes priority over physical fitness. If you often find yourself pressed for time because of a large project or a looming deadline, there are a few simple exercises you can do right in your cubicle to keep your muscles flexible and your joints strong.

3. What you should do

Rotate your ankles to help blood circulation and to loosen muscles and joints. Stretch your back often to help prevent achy back problems. Tighten and relax your abdominal muscles to give your tummy some workout. You can do this in many places because they're discreetly tightening and relaxing muscles.

4. Work Exercises

Abs: Sit on the edge of chair, arms extending in front. Keeping back straight, contract the abs and slowly lower torso towards back of chair. Hold 2-3 seconds and repeat.

Curls: Cross arms over chest and sit up straight. Contract abs and curl shoulder towards hips, pulling abs in. Hold for 2 seconds and repeat.

Standing Hip Flexion: Stand with abs in, spine straight. Lift leg up until level with hip. Hold for 2 seconds, repeat other side.

Leg Lift: In same starting position as above, lift left leg straight out to the side a few inches off the floor. Hold for 2 seconds, repeat on the other side.

For more great fitness related articles and resources check out http://www.weknowfitness.info

Taking Back The Workplace: Workplace Stress Relief Tips

It can be easily argued that today's world has grown far more complicated. This complication, it can be argued, is due to the high cost of living, global economy, the pressures placed on the family, etc. In addition, the increased expectations of performance and revenue generating have increased the demands in the workplace.

All of this has contributed greatly to the stress that individuals experience in their lives and specifically stress in the workplace. It is important to note that stress can be a significant detriment to the well-being of individuals and families. Therefore, it is critical that stress be relieved.

Specifically, there are certain workplace stress relief tips that can be followed. These specific workplace stress relief tips can be divided into two categories. The first category is through the implementation of practical suggestions and the second category is through a change in attitude.

Practical Suggestions

There are many physical symptoms that are associated with increased levels of stress. Those symptoms include tension headaches, muscle ache, upset stomach, etc. At the first sign of these symptoms it is important to put into practice some practical workplace stress relief tips.

One of those practical tips it is to take a mini stress relieving vacation. First of all, it is important that you are not disturbed. This can be accomplished by hitting the do not disturb button on the phone or turning the phone off. In addition put a do not disturb sign on the door leading into your office.

Once this has been accomplished than simply close your eyes and allow your mind to fix on a favorite vacation spot or dream area that compels you. In addition, concentrate on your breathing. Any thoughts that bombard your mind should be acknowledged and quickly let go. Also, take into account your body and how it is feeling. For example, if you realize that your neck or the muscles of the shoulders are tense release that tension through your breathing.

Finally, focus on a mantra. This mantra can be affirmations of being stress free or can be a mantra that simply calls your mind to dwell on higher thoughts.

A workplace stress relief tip for those individuals who do not have offices is to take a walk. If there is a park nearby or garden area take advantage of the stress relieving power of communing with nature. This action will help to reduce stress through this nature communing process and through exercising.

Attitude Change

An additional workplace stress relief tip is through an attitude change. This can be accomplished by thinking about stress situations differently.

Rather than hanging on to the stress of the day, share your stress with others. This can be done in an enjoyable manner in that a group of people will share their stresses of the day, within reason, and try to out do the others. Often this type of session will end up in laughter as people try to embellish their stressful situations.

Also, another workplace stress relief tip is to try to find the good in every situation. For example, if a co-worker is especially annoying think to yourself about one good quality that they may have. If you can identify that quality reward yourself with an enjoyable treat.

About the Author
If you are looking for some great information about Stress please visit Scott Goodman's website located at: Wicked Stressed Info

Sunday

Immediate Advice On Your Job Search

Spending a lot of time researching the job that is right for you? If so, that is great, but if you have been looking for months and still haven't felt motivated to get back out there, then let's explore the reasons why and create a plan to get you back out the door.

1. If you were dismissed and you felt that the reasons were unjustified, then you may have thought about fighting for your job back, at least for a moment, but is it really worth it? Avoid dwelling on the past, when you think about what happened, quickly think about something else. You don't need to bring any negative energy to your interview. Instead, think of all the positive things that happened to you and how you contributed. Write them down; therefore, when you are asked about your past experience at your previous job, you will be able to communicate all the positive events that happened. Some interviewers may want you to describe a negative event, never provide too much detail and only pick those events that made you look good in the end. If too many negative things occurred at your last job and you contributed to most of it, you might want to leave that job off your resume and your lips. Instead, talk about other companies, projects, self-employment ventures or classes that made up for the time that your were employed with that particular company. Another option is to mention them, just don't provide any references from that company that you may have had problems.

2. Know what you want. List all the characteristics of the type of job you would like. You may want a job that is part-time with no weekend hours. Call temporary agencies to find out what they are offering. You may need a full-time job with benefits but no overtime. Be sure that the jobs you call about will offer what you need before you set up an interview.

3. Find someone who would be willing to write or proof your resume.

4. Be willing to share your skills, experiences and interests with the interviewer. Research on the Internet some of the questions that you may be asked during a job interview and be prepared to answer them.

5. Save money for your wardrobe, transportation, lunch and/or daycare. You don't want to stress yourself out with these issues just starting your job.

6. Know when you will be available to work and which days you may need off in advance before you accept the job. The last thing you want to do is upset an employer by asking them during your first week of working that you need a day off to arrange for childcare, a doctor's appointment, etc. Don't begin unless you know you are ready to invest the time.

7. Avoid flirting with people on the job. You are there to work not find a date. How you make your first impression on a job will be determine how you are seen the duration. If you start a job showing behaviors of a big flirt or tease, you will be talked about and may miss out on future opportunities for bonuses, lunch dates with management, and other incentives.

8. When greeting and meeting people for the first time, know what you are going to say before you say it. If you intend to build friends fast by using flattery, keep it to a minimum. Don't involve yourself with office gossip and do not do anyone any favors unless your boss knows about them first. Let your conversation be simple, "How are you? My name is... and your name....Nice to meet you."

9. Don't allow family and friends to call or stop by your job when you have started. Prove to the company that you are about the company's business while there, not about your family and friends.

10. Make a point to tell the interviewer, boss or anyone else involved in your hiring, "Thank you." A note of appreciation, and/or flowers, candies etc. will make anyone's day. It's the thought that counts. Don't be concerned about whether they think you are a kiss a@#! How they feel about that sort of thing is not your concern, just know that you will be remembered.